Role

Scope Change Management (Small Projects)

1

Project Manager, Team Member

Identify scope change request

Scope changes can be surfaced by anyone on the project team. They should be sent in writing to the project manager by paper, email, etc. No formal form is needed.

2

Project Manager

Validate it is a scope change

The project manager validates that the request is, in fact, a scope change.

3

Project Manager

Determine the impact of the request

The project manager determines the impact of the scope change to the project in terms of cost, effort and duration. If there are multiple viable options, the project manager determines the impact of the various options.

4

Project Manager, Client Manager

(Optional) Resolve small change requests if there is no impact on schedule and budget

If the change request can be accommodated within the original project cost, effort and duration, the project manager and client manager have the flexibility to make the decision on whether the change should be approved. However, the sponsor must have agreed to delegate this responsibility – usually up to a certain threshold of cost or effort.

5

Sponsor

Take the information to the sponsor

The appropriate analysis, impact and alternatives are taken to the project sponsor for resolution (if the request was not already approved in step 4 above). If the sponsor does not approve the request and the corresponding impact, the scope request is not pursued.

6

Project Manager

Add the incremental work (if any) to the schedule

If the scope change request is approved, the appropriate activities are added to the schedule to ensure the change is implemented.

7

Project manager

Add incremental cost (if any) to the budget

If the scope change request is approved, the incremental cost (if any) needs to be added to your project budget.

8

Project Manager

Communicate through your Status Reports

The request, current status and resolution should be documented in the project Status Report.